You are currently viewing Miro 2025: The Ultimate Guide – Organize Your Visions Into Victory

Miro 2025: The Ultimate Guide – Organize Your Visions Into Victory

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  • Post category:Miro

Quick Summary

Miro Quick Summary - The Zephlex
  • Miro is where ideas are forged into reality. Packed with over 600 templates, AIpowered tools, and real-time collaboration features, it’s the ultimate playground for creative minds and organized teams. From brainstorming big ideas to mapping out strategies, Miro makes it easy to work smarter, not harder.
  • Seamlessly connect with 150+ apps and keep your momentum going whether you’re on desktop or mobile. If you’re ready to turn plans into results, Miro is your go-to solution for creativity, collaboration, and getting things done.
  • Overall rating: 9/10
  • Miro brings ideas to life with 600+ templates, AI tools, and real-time collaboration. From brainstorming to strategy, it helps teams work smarter. Integrate with 150+ apps and stay productive on any device
  • Overall Ranking: 9/10

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Ranking

Miro Overall Ranking - The Zephlex
  • Customization Options: 9/10 – Miro provides robust customization options with templates, color coding, and layout flexibility. While nearly perfect, it falls slightly short of specialized software for advanced diagramming needs.
Customizable Miro Templates with Layouts & Collaboration – The Zephlex

(Over 600 templates to choose from)

  • Ease of Use: 9/10 – Miro’s intuitive interface makes it accessible for most users, from beginners to professionals. However, the abundance of features can be overwhelming initially, which keeps it from achieving a flawless score.
Miro’s Intuitive Interface for All Skill Levels – The Zephlex

(Clean dashboard with drag & drop capabilities)

  • Collaboration Features: 9.5/10 – Miro shines in real-time collaboration, offering tools like commenting, voting, and seamless teamwork. Its live updates and integration with communication tools make it one of the best in this category.
Miro’s Real-Time Collaboration for Seamless Teamwork – The Zephlex

(Just a few of Miro’s collaboration tools)

  • Diagramming Features: 9/10 – The platform supports a variety of diagram types and includes features like auto-alignment and snapping grids. While excellent, it doesn’t offer the same depth as more niche technical diagramming tools.
Miro diagramming tools with auto-alignment and snapping grids - The Zephlex

(Miro’s flowchart and mindmap capabilities – 2 of 5 diagram options)

  • Integration with Other Tools: 9.5/10 – Miro’s extensive integrations and API support makes it incredibly versatile. Few competitors match this level of interoperability, contributing to its high score here.
Miro’s wide range of integrations and easy tool compatibility - The Zephlex
  • Accessibility: 9/10 – Being cloud-based with multi-device compatibility ensures Miro is easy to access. Offline features are limited compared to online functionality, which keeps it from a perfect score.
Miro: Cloud Access and Multi-Device Support – The Zephlex

(Miro is available on mobile devices)

  • Pricing: 8/10 – Miro’s pricing is reasonable for the features it offers, with a free plan suitable for personal use and affordable paid plans for teams. However, the more expensive subscription plans might deter smaller teams or individuals, compared to tools with one-time purchase options.
Miro’s Affordable Pricing: Free & Paid Plans – The Zephlex

(Miro pricing plans)

Pros & Cons

Pros:

Pros & Cons of Miro - The Zephlex
  • AI-powered creative tools: To enhance productivity and streamline design processes
  • Effortless integration with over 150 apps: Ensures smooth workflows across various platforms
  • Powerful team collaboration features: Foster seamless communication and real-time engagement
  • Extensive library of customizable templates: For various diagramming and brainstorming needs

  • User-Friendly Interface: Miro’s drag-and-drop interface simplifies the creation and modification of content

  • Limited offline
    functionality:
     May restrict usability in environments without internet access

  • No version history on the free plan: Users on the basic plan can’t access or revert to previous versions of their work

  • (For small teams) – Pricing can be relatively steep: May make the cost of advanced features challenging to justify

Miro Pros - The Zephlex

Cons:

  • Limited offline
    functionality:
     May restrict usability in environments without internet access

  • No version history on the free plan: Users on the basic plan can’t access or revert to previous versions of their work

  • (For small teams) – Pricing can be relatively steep: May make the cost of advanced features challenging to justify

Miro Cons - The Zephlex

Final Verdict

Miro Is Best For:

  • Brainstorming: Miro’s wide range of templates, tools, and easy-to-use features make it perfect for sparking creativity, whether for individual or team brainstorming sessions.

Miro: Powerful Tools & Templates for Creative Brainstorming – The Zephlex
  • Team Collaboration: With real-time collaboration, interactive features like voting and sticky notes, and integrations with 150+ apps, Miro helps teams work together efficiently on projects, no matter where they are.

Miro’s real-time collaboration and app integrations for efficient teamwork - The Zephlex

How Reliable is Miro?

  • Used by a global community: Over 80 million users worldwide

  • Trusted by leading organizations: Nike, IKEA, and Cisco

Miro: Trusted by 80 Million Users & Brands Like Nike – The Zephlex

AI Features

Generate Images:

  • Overview: Effortlessly
    create unique, tailor-made images based on your specific descriptions

Effortlessly create unique, customized images with AI in Miro - The Zephlex

(Example image: Scholar thinking hard about life…)

Optional Prompts:

  • Illustration: Create hand-drawn, artistic visuals for a creative touch

  • Flat Design: Generate simple, modern visuals with clean, two dimensional elements

  • LowPoly: Design stylized images with a geometric, polygonal look

  • Comic: Produce vibrant, dynamic visuals with a comic-style aesthetic

  • 3D Render: Generate realistic, three-dimensional visuals with detailed textures and lighting

Generate Sticky Notes:

  • Overview: Generate sticky notes effortlessly for brainstorming or organizing ideas 
  • Contextual Selection: Easily select board objects to provide context for your sticky notes
Effortlessly create tailored sticky notes with AI in Miro - The Zephlex

(Example sticky notes: Simple ideas on how to become a millionaire)

Optional Prompts:

  • How might we…
  • User stories…
  • Paint points
  • Ideas…

Generate Documents:

  • Overview: Generate documents specifically crafted based on your description
  • Contextual SelectionEasily select board objects to provide context for your sticky notes

Effortlessly Create Unique Documents with AI in Miro - The Zephlex

(Example doc: Simple ideas on how to become a millionaire)

Optional Prompts:

  • Restrospective summary
  • Product brief
  • Research synthesis
  • Meeting note

Generate Diagrams:

  • Overview: Generate custom diagrams tailored to your descriptions
  • Contextual SelectionEasily select board objects to provide context for your sticky notes 

Generate Custom Diagrams Based on Your Descriptions - The Zephlex

(Different diagrams on a Miro board)

Select from a variety of diagram types:

  • Flowchart
  • Mindmap
  • ER diagram
  • UML sequence
  • UML class

Templates

Overview:

  • Over 600 custom templates: Templates that you customize or create to suit your specific needs and preferences

  • You can publish your own templates

  • AI/intelligent templatesEquipped with features such as custom shapes, automations, conditional formatting, and integrations to enhance collaboration and productivity

Customizable Miro Templates with Layouts & Collaboration – The Zephlex

(Just a taste of the templates on Miro)

Optional Prompts:

  • Meetings & Workshops
  • Ideation & Brainstorming
  • Research & Design
  • Agile Workflows
  • Strategy and Planning 
  • Diagram & Mapping
  • Presentation & Slides
  • And many more!

Freehand Drawings

Overview:

  • Miro’s freehand drawing tool lets users sketch directly on the canvas, with options to enhance drawings using colors, shapes, and other visual elements.
  • It includes features like an eraser, undo/redo, and the ability to adjust strokes, offering flexibility and precision for creative projects.
  • You can import images and combine them with freehand elements, making Miro flexible for prototyping and concept visualization.
Sketch and Enhance with Miro's Freehand Drawing Tool - The Zephlex

(Ex: The author’s horrible drawing doesn’t do Miro’s capabilities justice)

Applications of Miro’s Freehand Drawings:

  • Sketches for product design and prototypes
  • Basic wireframes and idea sketches
  • Diagrams and flowcharts for planning or educational purposes
  • Concept art and mood boards

Tools

Formats:

  • Docs: Miro’s Doc format helps you create organized documents with text, images, links, and more. Use it for reports, meeting agendas, project plans, or team collaboration.
Create Organized Documents with Miro’s Doc Format - The Zephlex
  • Tables: Miro’s Tables make it easy to organize and view data. Use them to list tasks, track progress, or compare information, with features like sorting, filtering, and real-time collaboration.

Organize and View Data Easily with Miro’s Tables - The Zephlex
  • Timeline: Miro’s Timeline feature lets you visually map out project schedules, events, or historical sequences. Add tasks, milestones, and dependencies, customize the look, and work with your team in real-time. Perfect for planning and presenting time-based information.

Miro’s Timeline: Visualize Projects & Events - The Zephex

Essentials:

  • Code Block: A dedicated space for writing or displaying code snippets, ideal for developers and designers collaborating within a board.
Miro’s Code Block: Write & Share Code Snippets - The Zephlex
  • Note: A quick text feature to jot down ideas, thoughts, or reminders directly on the board.
Miro’s Notes: Quickly Jot Down Ideas & Reminders - The Zephlex
  • User Card: A customizable card to display user details like name, role, or bio for better team visibility.
Miro’s user card is customizable, displaying details like name, role, and bio for improved team visibility
  • People: Add team members or stakeholders to boards for seamless collaboration and task assignments.
Miro: Seamless Collaboration & Task Assignment – The Zephlex
  • Grid: A structured layout to organize content systematically, perfect for tables, diagrams, or layouts.
Miro Grid: Organize Content with Structured Layouts – The Zephlex
  • Mind Map: A radial diagram to capture and organize ideas visually, great for brainstorming and outlining.
Miro Mind Map: Visually Organize Ideas & Brainstorm – The Zephlex
  • Card: A versatile element to hold text, images, or other content. Cards can be easily moved, resized, and linked to others for dynamic workflows.
Miro Card: A Versatile Tool for Dynamic Workflows – The Zephlex

Diagramming

  • AWS Cloud View: Design and visualize AWS cloud architecture with pre-built shapes and templates, making it easy to plan and structure your AWS infrastructure.
Miro AWS Cloud View: Design & Visualize Your Cloud Architecture – The Zephlex
  • Diagramming Shapes: Access a variety of shapes and tools to create flowcharts, diagrams, and visualizations for clear communication of processes and ideas.
Miro Diagramming Shapes: Create Flowcharts & Visualize Ideas – The Zephlex

(There are many more diagramming shapes included)

  • Draw.io Integration: Import and collaborate on diagrams from Draw.io directly within Miro, ensuring seamless teamwork on existing visual plans.
Miro Draw.io Integration: Import & Collaborate on Diagrams – The Zephlex
  • Layers: Organize complex diagrams by dividing them into layers, keeping your workspace clean and manageable while working on intricate projects.
Miro Layers: Organize Complex Diagrams for Clean Workspaces – The Zephlex
  • Org Chart: Build and customize organizational charts to represent team or company structures visually, with tools that simplify collaboration.
Miro Org Chart: Visualize & Customize Team Structures – The Zephlex
  • Wireframe Library: Use Miro’s pre-designed wireframe elements to quickly prototype websites or apps, streamlining the design process for UI/UX concepts.
Miro Wireframe Library: Quickly Prototype Websites & Apps – The Zephlex

(There are many more wireframe components/icons included)

Planning

  • Dependencies: Define task relationships, where one task must finish before another begins, ensuring workflows and timelines stay on track.
Miro Dependencies: Manage Task Relationships & Timelines – The Zephlex
  • Estimation: Predict the time, effort, or resources needed for tasks to set realistic deadlines and allocate resources effectively.
Miro Estimation: Predict Time, Effort, & Resources for Tasks – The Zephlex
  • Kanban: Manage workflows visually with boards organized into stages like “To Do,” “In Progress,” and “Done” to improve efficiency and clarity.
Miro Kanban: Visualize & Manage Workflows Efficiently – The Zephlex
  • Planner (Program Board): A visual tool for scheduling work in scaled agile projects, highlighting milestones, dependencies, and risks.
Miro Planner: Visualize Milestones & Dependencies in Agile Projects – The Zephlex
  • Smartsheet: A versatile platform combining spreadsheets with project management tools for tracking, automating, and collaborating on workflows.
Miro Smartsheet: Track & Automate Workflows with Project Management Tools – The Zephlex
  • Stickstack: Organize ideas and tasks using sticky notes (physical or digital) for brainstorming and agile collaboration.
Miro Stickstack: Organize Ideas & Tasks with Sticky Notes – The Zephlex
  • Story Points: Estimate task complexity or effort in agile projects, helping prioritize and plan work effectively.
Miro Story Points: Estimate Task Complexity & Prioritize Work – The Zephlex
  • User Story Mapping: Visualize the steps and features needed to deliver a product, mapping user needs across a timeline for clarity and alignment.
Miro User Story Mapping: Visualize Product Features & User Needs – The Zephlex
  • T-shirt sizing: Quickly estimate tasks with an easy, visual way to align your team on effort levels (XS to XL). Simplify planning, save time, and get everyone on the same page faster.
Miro T-Shirt Sizing: Visualize & Estimate Task Effort – The Zephlex

Collaboration

  • Alignment Scale: A visual scale for participants to express preferences or opinions, aiding in prioritization and consensus-building during discussions.
Miro Alignment Scale: Visualize Preferences & Build Consensus – The Zephlex
  • Chat: Real-time messaging within Miro to keep communication focused and in-context without leaving the workspace.
Miro Chat: Real-Time Messaging for Focused Communication – The Zephlex
  • Dot Voting: A simple voting method where participants prioritize ideas by assigning dots, helping teams focus on key concepts during brainstorming.
Miro Dot Voting: Prioritize Ideas with Simple Voting – The Zephlex
  • Poll: Create structured questions to quickly gather team feedback or make decisions collaboratively.
Miro Poll: Gather Team Feedback & Make Decisions – The Zephlex
  • Spinner Wheel: A fun randomizer for tasks like choosing presenters or decisions, adding an engaging element to teamwork.
Miro Spinner Wheel: Add Fun & Randomization to Team Decisions – The Zephlex

Media

  • Images and Icons: Easily enhance your boards with a library of preloaded images and icons. Drag and drop visuals to represent ideas, workflows, or objects for clearer communication and engagement.
Miro Images & Icons: Enhance Boards with Visuals for Clearer Communication – The Zephlex

(There are many more images/icons included)

  • Brandfetch: Quickly import branding assets like logos and brand colors by entering a company’s name or URL. Ideal for maintaining consistent branding in presentations or design exercises.
Miro Brandfetch: Import Branding Assets for Consistent Design – The Zephlex
  • Google Images: Search and add relevant images from Google directly to your Miro board without leaving the platform, streamlining the process of finding and incorporating visuals.
Miro Google Images: Search & Add Images Directly to Your Board – The Zephlex
  • Upload: Upload your own media files, including images, icons, or documents, to customize your boards with proprietary or project-specific content.
Miro Upload: Add Custom Media Files to Personalize Your Boards – The Zephlex

(More tools can be found in Miro's marketplace)

Marketplace

  • Overview: An online hub where you can enhance your collaboration experience by integrating various tools and services into your Miro boards. With over 150 integrations available, you can connect Miro with other platforms, add new features, and streamline your workflows.
Miro Overview: Integrate 150+ Tools for Enhanced Collaboration – The Zephlex

(Many more integrations are included)

  • Admin, security, user management: Miro partners with leading security providers to help you deploy, manage, and protect your workspace effortlessly. Access insights, integrate with monitoring tools, and keep Miro aligned with your workflows at scale.
Miro Admin & Security: Manage Users & Protect Your Workspace – The Zephlex

(Many more integrations are included)

  • Communication: Add visual clarity to every conversation and decision, seamlessly integrating with your favorite video conferencing tools and chat platforms to bring ideas to life.
Miro Communication: Enhance Conversations with Visual Clarity – The Zephlex

(Many more integrations are included)

  • Facilitation: Transform your conversations into visual experiences and supercharge collaboration in meetings and workshops by integrating Miro with your go-to video conferencing tools and collaboration apps.
Miro Facilitation: Supercharge Collaboration with Visual Meetings – The Zephlex

(Many more integrations are included)

  • Project & Tasks: Boost your planning sessions in Miro with live, editable content from your task tracking tools, and accelerate execution by transforming Miro outputs into actionable, trackable tasks.
Miro Project & Tasks: Integrate Tools for Streamlined Planning & Execution – The Zephlex

(Many more integrations are included)

Pricing

Free Plan:

  • Price: (Free)
  • Best For: Individuals or small teams getting started
  • Features: Up to 3 editable boards, basic templates, core integrations with other software, and access to Miro’s web app and mobile app
Miro Free Plan: Ideal for Individuals & Small Teams – The Zephlex

Starter Plan:

  • Price: $8 per member/month (billed annually)

  • Best For: Small teams needing more collaboration tools

  • Features: Unlimited boards, advanced templates, priority support, integrations, etc.

Miro Starter Plan: For Small Teams – The Zephlex

Business Plan:

  • Price: $16 per member/month (billed annually)

  • Best For: Growing teams needing advanced collaboration

  • Features: All Starter Plan features + private board sharing, advanced integrations, and Single Sign-On (SSO)

Miro Business Plan: For Growing Teams – The Zephlex

Enterprise Plan:

  • Custom Pricing: Based on organization size and needs
  • Best For: Large organizations with complex needs

  • Features: All Business Plan features + enterprise-grade
    security, advanced admin controls, and custom onboarding

Miro Enterprise Plan: Custom Pricing for Large Organizations – The Zephlex

The Zephlex Recommendation:

Stick with the free or starter plan unless you’re managing a business or organization that requires more advanced features.

The Zephlex Logo

Mobile Vs. Desktop

Platform Accessibility:

                      Mobile:                                                     Desktop:

  Mobile:         

  • Available on iOS and Android
  • Designed for on-the-go access, allowing users to view and make quick updates to boards
  • Optimized for touch input and smaller screens

Desktop

  • Available as a desktop app for Windows and macOS, and accessible via web browsers
  • Best suited for full-scale editing and collaborative sessions

  • Optimized for mouse and keyboard input, providing a more robust experience

Miro Platform Accessibility: Mobile vs. Desktop – The Zephlex

Core Use Cases:

                      Mobile:                                                     Desktop:

  Mobile:         

  • Easily view boards or present them in meetings while away from a desk
  • Annotate or make small edits on the go
  • Comment and chat in real time with teammates

Desktop

  • Full-featured editing tools for creating complex boards

  • Ideal for live workshops, brainstorming, and team sessions

  • Better integration with other desktop apps

Miro Core Use Cases: Mobile vs. Desktop – The Zephlex

Features:

                      Mobile:                                                     Desktop:

  Mobile:         

  • Simplified UI to accommodate smaller screens
  • Touch-friendly gestures for zooming, panning, and drawing

  • Limited editing capabilities compared to the desktop version

  • Notifications for updates and comments

Desktop

  • Full suite of features, including advanced diagramming, templates, and integrations
  • Easier to work with multiple boards and complex designs

  • Supports high-resolution monitors for detailed work

  • Offline Mode (limited functionality) available via the desktop app

Miro Features: Mobile vs. Desktop – The Zephlex